CLARKSBURG -- An outside auditor has found that the $113,000 discrepancy in the town's books resulted from errors in record-keeping. Despite what officials thought several weeks ago, the dollar amount has not grown, according to the audit.

It's the latest chapter for a town trying to nail down its record-keeping after several years of improper practices.

"Once the procedures and practices were repaired, this variance showed up," Finance Committee Chairman Mark Denault said during a joint meeting with Selectmen on Wednesday. "Now that we're operating properly, we're maintaining the variance, which is a good thing."

The errors were made prior to June 2012 and are too old to be corrected with a general ledger entry, Finance Committee member Lori-Anne Aubin said.

A limited scope audit by Scanlon & Associates on fiscal 2012 initially found a $56,000 discrepancy between the treasurer's ledger and general ledger. Last month, officials discovered that the error seemed to grow by $80,000.

Officials were concerned about how the discrepency would affect the budget creation process, since the town lacked solid numbers.

On Wednesday, Tom Scanlon of Scanlon & Associates reported he had worked with Treasurer/Collector Melissa McGovern to review figures.

Scanlon explained that the variance has always been there.

Since the summer, new practices have been put in place in Town Hall, which include McGovern keeping a cash book.


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Selectmen and Finance Committee members expressed optimism over the findings and thanked Scanlon for working with employees in Town Hall.

Officials are now looking to continue creating the fiscal 2015 budget. Selectmen and Finance Committee members will hold a joint meeting on Tuesday, March 25, at 6 p.m. with Town Clerk Carol Jammalo and Police Chief Michael Williams to discuss their department budgets.
To reach Edward Damon:
edamon@berkshireeagle.com,
or (413) 663-3741 ext 224.
On Twitter: @BE_EDamon.